Cells B2 to BD2. Merged cells. Date, Invoice number, Supplier name, Amount of Bill, payment 1, and payment 2 and their respective date are details to be put while entering data. For the Due date, you can set a function that automatically calculates several days for you and will show the exact date of payment.
For this you will set the function as shown below:. Here in our sheet, it is 45 days. Copy this to all the cells below this cell, this will apply the same settings to all cells below. If you have any queries please share in the comment section below. We will be more than happy to assist you. A Non-PO invoice is an invoice that does not have a purchase order. However, such invoices require approval from authorized personnel to process for payment.
Unsettled invoices of an organization refer to Accounts Payable whereas accepted, paid recorded bills of an organization are Bills Payable. Debit balance recovery is the process to recover such amount. You can initiate debit balance recovery by communicating with the vendor for the excess amount. For example, if it is the month of May and you are entering all May dated invoices then save your spreadsheet with the name Accounts Payable - May 20xx.
When June starts save a fresh copy of this ledger and start entering your June bills and any payments you are making. Call it Accounts Payable - June 20xx. Keeping copies like this ensures that if you make any huge mistakes in your current spreadsheet you always have last month's version to start afresh again. You may also like Accounts Payable Procedures which will give you more information on the process of managing your business bills.
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